![]() ![]() When you cannot determine the recipient’s name, you may address the letter to their title. You may choose to address the recipient by an honorific paired with their last name or simply by their first and last name. In a business letter, the standard salutation is “Dear.” Begin your letter with “Dear ” and add a comma after the name. This makes it easy for the recipient to send a response. Return address: Include your company’s full address. This information is essential for time-sensitive communication, such as promotional offers.Īddress: Write the recipient’s full address, including their PO Box number or office suite. What are the parts of the business letter? Header (date/address/return address)ĭate: When you write a business letter, it’s crucial to include the date on which you wrote it. Formally offering an applicant a position. ![]() Notifying all team members of a policy change, important new hire or promotion, or other company news.Offering a promotional deal or new product or service.Following up on a previous business inquiry.Inviting an individual or team to a networking or other exclusive event.When do you send a business letter?īusiness letters are sent when individuals, either representing their companies or themselves as self-employed small-business owners, aim to conduct business. There are two main differences between a business letter and an informal letter: format and content. There are many types of business letters, including these: Both follow a similar format and end with a direct call to action. However, there are a few similarities between business letters and business emails. This attribute is part of what makes business letters stand out from an email inquiry, which is why they tend to be used for important communications. By definition, a business letter is a printed letter delivered to the recipient’s desk or address. It’s important to keep in mind that a business letter is not the same as a business email. Generally, business letters discuss opportunities for companies to work together, such as through a strategic partnership, collaboration, promotion, or request. What is a business letter?Ī business letter is a formal message typically sent from one professional to another. In some instances, as with cover letters and interview follow-ups, they serve to further the sender’s career interests. In fact, you may start writing them before your career officially begins, as application and inquiry letters are also business letters.Ī business letter is a formal letter that’s generally, but not always, written from one professional to another to further their organization’s interests. Throughout your career, you’ll likely find yourself writing business letters. ![]()
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